Legal duties (contracts, payroll, pensions)
Employment law applies to Individual Employers just like any other workplace. When you hire a Personal Assistant (PA), you take on legal responsibilities that protect both you and your employee. Understanding these duties from the start will help you avoid costly mistakes and ensure your PA feels secure in their role.
Your legal obligations include:
- Provide a written contract of employment
This must include job duties, hours, pay, holiday entitlement, notice periods, and any policies. A clear contract helps prevent disputes and sets expectations from day one. - Register as an employer with HMRC
You’ll need to set up a PAYE scheme to manage tax and National Insurance contributions. HMRC provides step-by-step guidance for new employers. - Deduct tax and National Insurance
These must be calculated and paid correctly. You can do this yourself or use a payroll service for support. - Enrol eligible staff in a workplace pension
Auto-enrolment applies if your PA meets the criteria. You’ll need to make employer contributions and keep records. - Understand employment rights
Your PA is entitled to statutory rights such as maternity, paternity, adoption leave, redundancy pay, and sick pay. Make sure you know the rules before issues arise.
Record keeping
You must keep accurate records of:
- Contracts and job descriptions.
- Payslips and payroll costs.
- Annual leave and sickness.
- HMRC payment details.
- Employer’s liability insurance.
